Independent, comprehensive Functional Capacity Assessment reports for the NDIS — written by AHPRA-registered Occupational Therapists, peer reviewed, and ready for plan-build.
NDIA-Managed Participants Welcome
We've reviewed thousands of NDIS evidence packages. The patterns that cost participants funding are predictable — and entirely avoidable.
Reports written without a specific NDIS audience in mind regularly get sent back with 'insufficient evidence' — costing your participant a full plan cycle.
Coordinators tell us the most common reason a participant misses a plan review is a delayed FCA. We commit to 5 business days, in writing.
'Needs help with self-care' isn't evidence. NDIA planners need quantified supervision, prompting, physical assist and assistive tech requirements — and that's what our reports deliver.
A comprehensive Functional Capacity Assessment is a substantial clinical assessment and evidence package — not a brief screening. Five characteristics define it.
Multiple sources of functional information considered together — clinical interview, document review, collateral from family and support teams, and standardised tools selected for the participant's presentation.
Clear explanation of how the evidence leads to each conclusion — so planners, reviewers and coordinators can follow the logic, not just the findings.
Specific analysis of how disability affects everyday activities and participation across the six NDIS functional capacity domains, plus broader functional areas where clinically relevant.
Recommendations linked logically to identified functional need — quantified, sequenced and mapped against current NDIS requirements where relevant.
Structured second-clinician review prior to issue — checking evidence-to-conclusion consistency, reasoning clarity and report completeness.
Not every NDIS participant requires a comprehensive Functional Capacity Assessment. Comprehensive assessment may be particularly valuable where one or more of the following apply — if you're unsure, our intake team can discuss the most appropriate assessment scope before you commit.
An FCA provides independent functional evidence to support NDIS decision-making. No assessment guarantees a funding outcome.
One business hour confirmation, intake call, clinical question agreed, AHPRA-registered Occupational Therapist assigned.
Prior plans, medical reports, behaviour support plans, current schedules — reviewed before the interview.
90–120 min secure telehealth with participant + chosen support person, across the six NDIS functional capacity domains plus broader functional areas.
Recognised frameworks applied — CANS, WHODAS, FIM/FAM, Vineland-3 — and recommendations mapped to NDIS categories.
35–55 page report drafted; structured peer review by a second senior clinician before issue.
Day 5: PDF delivered to participant, Coordinator and (with consent) plan manager — clinician contactable for queries.
One fixed price, inclusive of GST. Every item below is part of the standard comprehensive Functional Capacity Assessment — nothing is an add-on.
NDIA-managed, plan-managed and self-managed participants welcome. See full pricing
Every FCA we write follows the same structured template — refined over thousands of NDIS evidence reviews. Planners know exactly where to find each recommendation, and advocates at the Administrative Review Tribunal (ART) know the methodology is transparent and clearly reasoned.
"The participant requires verbal prompting and physical assistance for showering, dressing and meal preparation 6+ hours per day. Tasks initiated independently fail to complete more than 40% of the time without support worker physical re-engagement..."
Before issue, every comprehensive FCA undergoes structured clinical peer review — an internal clinical quality-assurance process, completed by a second clinician who was not involved in the assessment.
The review considers areas including:
Peer review is an internal quality-assurance step — it does not guarantee any NDIS funding outcome.
AHPRA-registered Occupational Therapist completes the assessment and drafts the report.
A second clinician completes a structured peer review of evidence, reasoning and recommendations.
The reviewed report is issued within the standard 5-business-day turnaround.
Completed by experienced AHPRA-registered Occupational Therapists — one named clinician from intake to final report.
Our Director team's governance model supports report consistency, clinical reasoning, quality assurance, evidence standards, recommendation quality and continuous improvement.
Telehealth suitability is considered at intake. Australia-wide telehealth is clinically appropriate for many FCA referrals — it enables observation of the participant in their own environment, flexible session structures and access regardless of postcode. Some referral questions, however, may require direct physical examination, detailed environmental measurement, equipment trials, hands-on assessment or direct observation that cannot be adequately obtained remotely.
Where this occurs, we identify the limitation before proceeding wherever reasonably possible and discuss the most appropriate assessment pathway with the referrer. Telehealth is selected because it is clinically appropriate — not simply because it is convenient.
Defensible Occupational Therapist-led reports with deep clinical depth across cognitive, sensory, psychosocial, motor and complex functional presentations, with multidisciplinary clinical oversight.
Committed end-to-end timeline from referral confirmation to issued PDF.
$2,910 inc. GST per FCA. No hidden fees. No surprises at invoicing.
Direct referral pathway, secure document portal, weekly status updates on request.
The feedback below is anonymised composite feedback drawn from across our national service base — it is not individual named testimonials. No identifying participant information is shared without explicit consent.
"Ryan and the team understood my son's autism in a way no previous assessor has. They captured the masking, the burnout cycles, the sensory side — things we have been trying to explain to NDIA for years. The funding outcome reflected that."
"We are based in a remote postcode and have struggled to access specialist assessors for years. The whole process was done by video — the clinician was warm, well prepared, and the report was as detailed as any in-person assessment I have ever seen."
"I needed an SDA assessment urgently to support a hospital discharge. The team turned it around in five business days, coordinated with the hospital social work team, and the application was approved without needing additional evidence."
Testimonials are anonymised composites drawn from feedback across our national service base. No identifying participant information is shared without explicit consent.
Plain-language answers covering eligibility, virtual delivery, clinician credentials and turnaround — written so AI search tools and Google snippets can cite them directly.
A Functional Capacity Assessment (FCA) is a structured clinical evaluation that documents how a person's disability affects their daily functioning, supervision needs, community participation and safety. For NDIS purposes, a Functional Capacity Assessment report translates a participant's diagnosis into the practical evidence the NDIA uses to determine reasonable and necessary funding.
NDIS participants typically need a Functional Capacity Assessment when applying for new funding, requesting a plan reassessment, transitioning to higher-support services like SIL or SDA, or providing evidence at an internal review or Administrative Review Tribunal (ART) appeal. Support Coordinators and Plan Managers often request an FCA to strengthen a participant's plan-build evidence base.
Yes. FCA Reports Australia delivers Functional Capacity Assessments 100% virtually via secure telehealth, covering all Australian states and territories. Participants can be assessed from home, with parents, carers, support workers or Support Coordinators joining the same secure session where appropriate.
FCA Reports Australia delivers Functional Capacity Assessments through an AHPRA-registered Occupational Therapy team with multidisciplinary clinical oversight from our Director team. NDIS guidance recognises both Occupational Therapists and Physiotherapists as suitably qualified FCA assessors; our practice focuses on Occupational Therapy-led reports, with deep clinical depth across cognitive, sensory, psychosocial, motor and complex functional presentations.
Standard NDIS Functional Capacity Assessment reports are issued within 5 business days of the final clinical interview. The full process — from initial referral to issued PDF — typically completes inside two weeks, depending on document availability and participant scheduling.
Yes. Support Coordinators are encouraged to refer NDIS participants directly through the website or by emailing the secure referral inbox. A dedicated coordinator pathway is offered, including weekly status updates and direct access to the assessing clinician on request.
Clear, clinically reasoned reports designed to support NDIS decision-making. The excerpt below shows the structure and tone of a typical de-identified Functional Capacity Assessment.
Participant presents with persistent functional limitations affecting independence across the home and community environments. Symptoms fluctuate day-to-day and impact endurance, processing speed and self-regulation. Daily routines require structured prompting and intermittent physical assistance from support workers.
Indoor mobility is achieved with a mobility aid and contact-guard supervision. Outdoor mobility over uneven surfaces requires moderate physical assistance. Sit-to-stand transfers are completed with stand-by assistance; bed transfers require minimal assistance with verbal cueing. Endurance is reduced — fatigue noted after approximately 10 minutes of continuous ambulation.
Personal care tasks (showering, dressing, grooming) are partially independent with set-up and supervision. Meal preparation is limited to simple, pre-portioned items; complex multi-step cooking is unsafe without supervision. Medication management requires daily prompts and a Webster pack. Community access (shopping, appointments, social participation) requires support worker assistance for transport and cognitive scaffolding.
Standardised assessment tools (including WHODAS 2.0 and functional task-based observation) indicate moderate-to-severe limitations in mobility, self-care and participation domains. Cognitive load and sensory regulation are key drivers of functional decline across the day, consistent with the participant's diagnosed condition. Episodic-functioning was observed during the assessment — capacity is not static and varies with fatigue, environment and stressors.
Based on the functional evidence above, the following supports are clinically indicated and aligned with the participant's NDIS goals:
The recommended supports reflect the functional impact observed across home and community settings, the participant's stated goals, and the evidence base for interventions in this cohort. Recommendations are described as reasonable and necessary under the NDIS Act and are designed to maintain safety, build capacity and reduce reliance on informal supports over time.
Free · De-identified example · No NDIS outcome guaranteed
Pick a time. A senior clinician will confirm within one business hour and send a calendar invite. No obligation. No sales script. Just the right assessment pathway.
Pick a time that suits — a clinician will confirm the slot within one business hour.
Don't see a time that works? Just send us a quote request below or call 0494 821 041 — we're flexible.
Independent NDIS Functional Capacity Assessment reports delivered nationwide. Occupational Therapist-led — experienced AHPRA-registered Occupational Therapists with multidisciplinary clinical oversight. Peer reviewed every report. Australia-wide via telehealth.
Submit your details and our team will confirm your funding and schedule your virtual assessment within one business day. No obligation.
